Attendance:
Karen Marks (Karen M)
Liz Delap
Pete Millbrook
Hilary Samuels
Karen Servadei (Karen S)
1. Sustrans
Adrian had discussed with Jason and Rushton and they had agreed that Jason, Adrian and Rushton would liase with each other with Adrian as the key person. Any one of them will report back each month to the monthly meeting and at least one will attend each meeting to feedback a report on progress the previous month. This was agreed. There was some discussion about the ‘ironing out of the bends’ project and the progress that had been made if any. Liz, Douglas and Rushton were involved with Rushton as the lead. Hilary agreed to contact Rushton to ask him to report back at the next meeting.
2. Group Campaigner role
Hilary suggested that she would cover this role until a volunteer could be found. All agreed to this suggestion. Volunteers will be sought at the next monthly meeting. It was suggested that we need more clarification over the role of fundraiser and thought that the club needs to be more proactive with looking for external funding.
Raffle
All agreed that the management committee should abstain from buying raffle tickets, but could happily donate their pounds to the cause if they so desired. The money for the raffle tickets was to be used for Greenwich Cyclists. It was suggested that those leading rides over the next few weeks should be issued with tickets if they wanted to sell them to participants on rides. This was agreed. Barry has offered to sell tickets on the rides that he is leading. It was agreed that they should only be sold to people who attend the rides.
Bike Loans
There was some discussion about charging for lending out bikes. The following was agreed:
* We should not charge for the loan of bikes during Bike Week.
* We should charge for the loan of a bike after Bike Week at a rate of £3/day whether for both adults and children.
* We should only lend out bikes for the day of the ride.
Pedal Power
It was suggested that we need to tighten up the distribution of the publication and the process for checking and editing before final printing and distribution.
A timetable was agreed:
* The deadline for articles to Pete will be the 3rd Wednesday of each month.
* He will distribute to the management committee by noon on the 4th Wednesday of each month.
* The management committee will respond by Noon on the Friday.
* The final copy will be ready for distribution at the Wednesday 1st of the month meeting.
* Paper copies will be distributed on the Thursday. (For clarification dates to December attached).
Suggestions for future topics:
* Maintenance Tip of the month
* Stretch Exercise of the month
* Stories from new cyclists
* Report on rides from the previous month.
Methods to tighten up the distribution have yet to be agreed.
Pete suggested that he does a large A3 version following Bike Week. This was agreed if he considered that he could fill the space.
A suggestion was made that we could develop a large print leaflet for the partially sighted. It was agreed that this was a good idea, but as we are just started out with a new team, we could review this idea in about 6 months time.
Press Officer Role
It was suggested that we could produce a press release every month detailing the rides for the following month and giving details of other events we want to publicise. Liz suggested that she talk to Brendan Paddy who she met at the last monthly meeting, as he was experienced with working with the press.
Items for future press releases were suggested:
* Maintenance classes
* Sunrise ride
* Dunwich Dynamo
* Treasure Hunt
* Back to school campaign
It was suggested that that we develop a scrapbook of previous press releases. Hilary and Liz will liase with the press regarding getting back copies.
Secretary Role
The main tasks are minute taking, booking the room at the forum; usually dates are book 6 months in advance and sending the invoices promptly to Karen M for payment.
Treasurer Role
No clarification was needed as Karen M has carried out this role for the past year.
Eltham Green School Project
A bid has previously been submitted to the Department for Transport (DfT). The outcome has not yet been decided.
Treasure Hunt
Hilary is going to Decathlon on Saturday to pick up the donations for the prizes. It was decided that we should try to arrange a photo shoot of the person who wins the bike
Website Manager Role
Karen left the meeting at this point so that this role could be discussed.
A procedure was decided which will be available shortly
Karen returned to the meeting after the role had been discussed and the meeting was closed.