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1. Welcome & Introductions
15 cyclists attended, chaired by John Warren due to the absence of Julian Dobson.

2. August Minutes
These were agreed.

3. Matters Arising.

• Mail. Anthony said The Forum had repeated they would no longer accept Greenwich Cyclists mail.
  Agreed: Anthony to arrange for mail to be redirected to LCC. Andy to update the GC Website accordingly and Pedal Power address to be changed.

• Meeting Venue. In view of the above, Anthony reported back on the three possible alternative locations.:
  
  West Greenwich Arts Centre is unable to guarantee a room for te first Wednesday of each month.
  
  Meeting room near Deptford High Street deemed wrong side of borough boundary (Lewisham).
  
  Armada is in Greenwich, just, cost £10 per meeting as opposed to £30 at The Forum, and can take bicycles inside. Also the Dog and Bell pub is nearby.
  
  Agreed: Anthony to book October 6 Meeting at Armada Community Centre, Creek Road SE8 as a try-out. October meeting at The Forum to be cancelled for one meeting only, in case it is necessary to go back.

• Bike Shop Mail Shot. William said he and Hilary had sent letters to local bike shops offering to mention them on our website, no response to date.

4. Rides
John Hearns reported on August rides; Barry's full report on Bala (Wild Wales) week and others are on website.
Forthcoming rides for September also on website; John H said he will experiment with an 8.a.m. start for one Sunday ride from Cutty Sark Gardens instead of the usual 10.a.m. Falling Leaves ride (50 / 70 miles in the Surrey Hills) on October 3 was highlighted.

5. Car Free Day, Greenwich Sun 19 September.
Agreed: Greenwich Cyclists will again support this with a stall to be organised by Anthony. Ideas include:

• raffling a bike (hopefully from Decathlon, Anthony and John W to investigate)
• possible sale of other bike items
• stall with cycle maps and information
• Dr. Bike service.

John H to obtain maps especially Nos. 10 and 11. Nick, William, Barry, Andy and Xoi also volunteered.

6. Pedal Power
Agreed: in Julian's absence, John H agreed to put one together ahead of September 19, items to include rides, trial change of meeting place, car free day, ceilidh, if possible the outcome of the meeting September 9 with Greenwich Council. John H needs a template, to be supplied by Karen M (?). John W to organise / help with distribution September 16.

7. Finance
Derek (Treasurer) said the balance in group funds was about £3 surplus. He and Hilary have written to schools training project donors and he hoped to report in October what allocation if any could be transferred to the group from the projects.

Derek thanked the anonymous donor who had paid £30 for one meeting at the Forum.

Derek said that, to avoid future over-commitments, all payments must be approved in advance by the Treasurer; for future events, the managing committee would insist that there were group funds in hand tocover agreed expenses. Events with a financial implication should not be booked in advance without prior agreement.

8. Ceilidh, West Greenwich Arts Centre, 11 December
Karen M producted historic figures for this event for 2002 and 2003, and projections for 2004, showing £120 deposit paid for the hall, £400 for the band, additional £230 for venue, £600 for food (100 tickets?), £15 miscellaneous, total £1365. The maximum the hall would comfortably hold for this event was 150. The food needed to be paid 50% early November and 50% 5th December.

Projected income was £1900, based on ticket sales @ £15 in advance, £10 unwaged, £20 on door. Online ticket sales would be encouraged for efficiency and to maximise advance payments.

Agreed: Karen M to report progress to GC meeting October 6.

9. Meeting with Council 9 September
Nick has received suggestions for agenda for second meeting of year between Greenwich Cyclists and senior elected representatives and council officers.

Nick planning to propose input for job description of council cycleofficer. Based on previous experience, it did not seem practicable for GC members to take on any of the responsibilities of the council cycle officer.

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